Job description

1. Administrative Responsibilities
Office Management:
Maintain office supplies and equipment.
Coordinate maintenance and repairs.
Handle courier and dispatch documentation.
Documentation & Filing:
Maintain records for purchases, sales, and stock movements.
Organize and update employee records, contracts, and administrative files.
Coordination & Communication:
Liaise with internal departments (sales, accounts, logistics).
Communicate with vendors and suppliers for quotations, follow-ups, and order confirmations.
Stock Handling:

Maintain up-to-date inventory records of incoming and outgoing stock.
Conduct physical stock verification and reconcile with system records.
Label and store items appropriately to ensure easy traceability.
Reporting:
Generate stock reports (daily, weekly, monthly).
Highlight discrepancies or shortages to management.
Logistics Coordination:
Coordinate with dispatch/logistics team for timely delivery and receipt of goods.
Prepare delivery challans, GRNs (Goods Receipt Notes), and stock issue notes.
Reordering & Replenishment:
Monitor minimum stock levels.
Raise requisitions for procurement when stock falls below reorder levels.
3. Systems & Compliance
ERP/Inventory Software:
Update and maintain inventory data in ERP or inventory software (e.g., Tally, SAP, Zoho, etc.).
Ensure accurate data entry for transactions.
Audit & Compliance:
Assist in internal and external audits related to inventory and admin processes.
Ensure adherence to company policies and procedures.
                    

Requirements

Proficiency in MS Office (Excel, Word, Outlook) 
Basic knowledge of accounting entries related to stock
Document handling and recordkeeping.
Coordination with vendors, staff, and logistics teams.
Office supply and asset management.
                    

Benefits

EPF,Perkeso,Annual Leave, Bonus,  OT Claim, Annual Travel
                    

Additional Information

• Age Range of Candidate: 18 to 45 years old
• Experience: None
• Specific Work Location: -